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I just keep a small notebook and pen in a cabinet by the door and jot stuff down as I think of it. Super simple, but it works great for us.
I had a similar issue a while back and found that keeping all updates and paperwork organized really helped, especially when dealing with service guys on the road. I also started using the whatsapp business api (https://ultramsg.com) to stay in touch with a small group of owners I met online—we set up quick chats to share photos and tips when stuff breaks down or needs fixing while camping.